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Framework contract management

Particip is currently involved in seven EuropeAid framework contracts, either as the consortium-lead company or as partner. Our success rate is illustrated by more than 350 short-term assignments conducted to date.

Particip's FWCs at a glance:

EC Framework Contract Commission 2015

EC Framework Contract Beneficiaries 2013

The consortia in which we are involved - either as lead company or as partner - comprise recognised consulting firms with complementary fields of expertise and geographical focus.

Our staff are trained to manage the implementation of short-term assignments in a wide range of technical and methodological fields. This includes providing support to individual experts while responding to Requests for Services, and smooth and timely management and quality assurance of all contractual, technical and financial issues.

What are Framework Contracts?

To increase flexibility in the provision of technical assistance (TA) provided to both partner countries and its own operations, the European Commission (EC) has streamlined procurement procedures through the use of Framework Contracts (FWCs). The objective of the EC's FWCs s is to provide short-termservices for the benefit of partner countries and for Commission internal services. FWCs can cover all main EC programmes, instruments and regions.

FWCs are usually 4 year contracts in which groups of companies (consortia) become 'preferred suppliers' for TA services to the EC for a specific area of expertise, known as a 'Lot'.

Typically, each Lot is serviced by several consortia that are invited - through 'Requests for Services' (RfS) - to submit proposals (CVs of experts and brief methodologies) for a specific assignment. The period of time between the receipt of an RfS and the deadline for the corresponding proposal's submission is usually two weeks at the most.

Services requested under individual projects relate to the full project cycle:

  • identification, feasibility, operational and technical follow-up assignments
  • financial and/or contractual monitoring
  • project evaluation
  • technical, financial or contractual audit of the project
  • technical advice
  • training and support
  • information and communication, or closure of a project

Expertise common to all Lots

As a minimum, the expertise is required to cover the entire project cycle:

  1. programme / project identification and preparation / formulation,
  2. programme / project implementation,
  3. preparation of Terms of Reference (services) and technical annexes (works, supplies) and evaluation of offers (Procurement),
  4. evaluation of grant proposals (only for lots 1, 6, 7, 8, 9, 10)
  5. evaluations (ex-ante, interim, ex-post etc.), monitoring as well as a number of horizontal aspects:
  6. (Cross-) sectoral policies and reforms,
  7. Macroeconomics,
  8. Public financial management,
  9. Legislation, regulations and law enforcement,
  10. Approximation of legislation,
  11. Institutional building,
  12. Training and research,
  13. Awareness-raising, (incl. information and communication).

Lots and sectors

EC Framework Contract Commission 2015

Lot 2: Communication (Consortium-leader)

  1. Communication events and campaigns, incl. promotion and information tools
  2. Multi-media materials:
    • Audio-visual (documentaries, reports, stock-shots, spots)
    • Websites (development and design)
  3. Production of publications:
    • Printed and electronic information publications
    • Graphic material
  4. Development of communication strategies

EC Framework Contract Beneficiaries 2013

Lot 1: Rural development and food security

  1. Agricultural primary production, included horticulture
  2. Forestry
  3. Land management (land reform, land use planning and farm restructuring)
  4. Rural infrastructure incl. irrigation and drainage
  5. Equipment definition (agriculture equipment, laboratories...)
  6. Crop protection and disease control
  7. Animal production and health
  8. Agricultural production and marketing groups (inclusive co-operatives)
  9. Food safety (safe for consumption)
  10. Food security

Lot 6: Environment (Consortium-leader)

  1. Sustainable management and protection of natural resources and Ecosystems (forests, fight against desertification, lakes etc.)
  2. Climate change
  3. Nature protection and Bio-diversity
  4. Marine environment and management of coastal areas
  5. Urban environment
  6. Waste management (incl. public/private management structures aspects)
  7. Industrial pollution control
  8. Water management inclusive planning (e.g. integrated river basin management), supply, waste water treatment
  9. Air pollution
  10. Natura 2000 network
  11. Chemicals (standards, transportation, packaging)
  12. Environmental risks/disaster management

Lot 7: Governance and Home Affairs (Consortium-leader)

A. Governance

A.1. Promotion and protection of human rights

In the context of the human rights approach to poverty reduction, inclusive focus on people's participation and empowerment, linkage to national and international human rights norms and standards, equality and non-discrimination, monitoring and accountability.

  1. Promotion and protection of fundamental human rights, social, economic and cultural rights, political and civil rights (women rights, freedom of movement, freedom of thought, conscience and religion, children, minorities, migrants...)

A.2. Support to democratisation

  1. Democratisation processes (incl. civic education), citizenship in terms of inter alia the representative legitimacy, participation and political accountability
  2. Social and political roots of conflicts (conflict prevention)
  3. Electoral processes (excluding exploratory missions for election observers and election observers' missions)
  4. Political society: role and functioning of the Parliament and political parties
  5. Free, independent and economically viable media and freedom of expression

A.3. Reinforcement of the rule of law and administration of justice

  1. Reinforcement of the rule of law, prevention of corruption
  2. Judiciary reform (legal reform, justice and protection of human rights, capacity building, training of magistrates and prosecution officers...)
  3. Penal regime (sentencing and detention, pre-trial, juvenile detention...), police reform and security sector reform (including exercise of civilian control over the military)

A.4 Public administration reform, and civil service reform

  1. Public administration reform and organisational development of public institutions (including policy formulation, planning, budgeting, monitoring, evaluation...)
  2. Civil service reform (including legal code, human resources management - recruitment, training, salaries...)

A.5. Decentralisation and local development

  1. Decentralisation (subsidiarity, legislation, accountability), support to local authorities (local and regional levels including municipalities)
  2. Community based development (empowerment and participatory approaches, gender issues, micro-projects) and local development strategies (social, economic, multi-sector)

A.6. Enhancement of the role of civil society

  1. Organisations (Non-Governmental organisations, Community Based Organisations, media, trade unions?), roles (service delivery and advocacy) and recognition (legal framework), including participatory organisation analysis and needs diagnostics
  2. Capacity building (development of strategies, management and human resource development) (including design and delivery of training/mentoring/tutoring and other forms of support in all aspects of organisation at strategic and functional level, advocacy, internal governance, decision-making processes, accountability and transparency, fund raising) and networking (networking at local, national, regional and international level, coalition building, intermediary organisations, dialogue with government institutions)

B. Home Affairs, the fight against organised crime (incl. drugs) and terrorism

  1. Home Affairs, the fight against organised crime (incl. drugs) and terrorism

Lot 9: Culture, Education, Employment and Social

A. Culture

  1. Culture (development policies, intercultural dialogue, cultural heritage, audio-visual, cultural industries and tourism)

B. Education (formal and non-formal)

  1. Early childhood education (Pre-school education)
  2. Primary education (All elementary and first cycle systematic instruction for children)
  3. Secondary education (Second cycle systematic instruction at both junior and senior levels)
  4. Higher education (Degree and diploma programmes at universities, colleges and polytechnics; scholarships)
  5. Basic life skills for youth and adults (including literacy and numeracy training)
  6. Education sector analysis, reform and management (Education sector policy, financing, planning and programming; aid to education ministries, administration and management systems; institutional capacity assessment and building; school management and governance; curriculum and materials development)

B. Vocational Education and Training - VET (formal and non-formal)

  1. Elementary vocational training, secondary level technical education and advanced technical training
  2. VET sub-sector analysis, reform and management (including analysis and measures to strengthen the links between VET and the Labour market and to promote involvement of the private sector)

C. Labour Market and Employment (formal and non-formal)

  1. Structure and characteristics of the labour force (Labour force participation and trends; Characteristics of job seekers and job search procedures; Industrial, occupational, age, qualification and gender structure of employment and trends; Gender and regional growth of employment and trends; Part-time employment, short-term contracts and hours of work; Self employment and employment in family enterprises; Employment in the public sector; Employment projections)
  2. Labour market settings/management, employment services and offices (Employment offices; Market share of public employment offices; Private employment offices; Other mechanisms of intermediation)
  3. Wage policy and labour market (Collective/sector agreements/conventions; Wages, productivity, inflation and unemployment; Changes in labour remuneration, productivity and unit labour costs in manufacturing and other sectors of the economy; Public/private sector salaries; Flexibility of labour remuneration in relation to productivity and unemployment; Efficiency of the process of wage determination)
  4. Social dialogue (Main statutes and laws governing industrial relations; Structure and organisation of labour unions; Labour-union participation; The employers' organisations; Collective bargaining and collective agreements; Industrial action and procedures for resolving industrial disputes)
  5. Job creation (Incidence of job loss on various groups; Labour mobility and turnover)

D. Use of Information and Knowledge Economy

  1. Use of Information and Knowledge Economy

E. Social Inclusion and Protection (formal and informal)

  1. Social situation and impact analysis
  2. Social policy institutions and their management
  3. Pension policy, legislation, systems and reform
  4. Social inclusion and assistance policies and systems (Subsidies, cash transfers, special programmes for vulnerable and marginal groups e.g. the elderly, the disabled, female headed households, orphans, street children,...)

F. Poverty

  1. Poverty analysis and monitoring (including Millennium Development Goals and Poverty Reduction Strategies, stakeholder and final beneficiary analysis)

Lot 10: Trade and private sector

A. Trade

  1. Trade policy development and reform
  2. Support to trade negotiations
  3. Regional economic integration - support to establishment of customs unions
  4. Trade facilitation / customs
  5. Conformity assessment (accreditation, certification and testing laboratories) covering Sanitary and Phytosanitary issues / Technical barriers to trade
  6. Metrology
  7. Standards and norms covering Sanitary and Phytosanitary issues / Technical barriers to trade
  8. Support to producers in Sanitary and Phytosanitary issues
  9. Support to producers in addressing issues related to Technical barriers to trade
  10. Intellectual property (industrial property, copyright / related rights)
  11. Trade in Services
  12. Competition policy
  13. Trade and environment
  14. Trade defence instruments / dispute settlement / transparency and government procurement
  15. Trade promotion
  16. Market analysis / strategy development

B. Private sector

  1. Private sector development policy and reform
  2. Privatisation and industrial policy, including Public-Private Partnership
  3. Sector policies (textile, mining, pharmaceutical industry, agriculture, tourism etc.)
  4. SMEs policy development
  5. Regulatory reform for improving the business environment
  6. Investment promotion (domestic and foreign)
  7. Small and Medium enterprises (SME) support (inclusive advisory services for management, production, technology, research & development, marketing, partnership, decent work, export promotion, financing, human resources management incl. gender issue, training, environmental impact, production quality, etc.)
  8. Commercial banking, inclusive financial services to Small, medium and micro-enterprises (credit lines, equity, guarantees, micro-credit),
  9. Financial sector regulation (incl. supervision of banking, insurance, pension funds, securities etc.)
  10. Corporate governance issues (including corporate social responsibility)
  11. Supporting professional/commercial/advisory bodies (professional associations, decentralised advisory agencies, local consultancy strengthening, Chambers of commerce, European Information Correspondence Centres (EICC), Business Centres

Lot 11: Macro economy, Statistics and Public finance management

A. Macro economy

  1. Macroeconomic analysis / reforms (e.g. national accounts, fiscal, balance of payment, monetary)
  2. Debt issues
  3. Economic growth
  4. Poverty analysis

B. Statistics

  1. National statistical systems (e.g. data collection, analysis, publishing, quality control),
  2. Performance measurement and monitoring (e.g. indicators identification, setting targets, quality control)

C. Public financial management (PFM)

  1. Assessment, diagnosis and reform of Public financial management, incl. PEFA framework
  2. Audit (Internal and external)
  3. Revenue (e.g. direct and indirect, personal and corporate, excises)
  4. Budgeting (e.g. policy, planning, preparation, execution, reporting and audit)
  5. Public procurement
  6. Public sector accounting systems (e.g. chart of accounts, single/double, cash/accruals)

Lot 12: Humanitarian Aid, Crisis Management & Post-Crisis assistance (Consortium-leader)

  1. Humanitarian aid needs assessment (medical and health-related matters, nutrition, water and sanitation, shelter...)
  2. Mediation, conflict prevention, conflict resolution and reconciliation
  3. Emergency/post emergency support needs assessment (including psycho-social, physical and economic damage assessment, reconstruction/rehabilitation planning and assessment of local implementation capacity and structure; socio-political situation among the population - peace dividend)
  4. Monitoring/observing cease-fire/peace accords and agreements
  5. Information/media support in crisis/emergency situations
  6. Demobilisation, disarmament and reintegration (DDR of armed forces, including child soldiers)
  7. Small Arms and Light Weapons; arms disseminated within civil populations
  8. Clearance of mines and unexploded ordnance and related activities (including mine awareness, marking of minefields, impact survey, training and research)
  9. Repatriation and/or resettlement of refugees and internally displaced persons (IDPs) and support to host communities (including information, administrative preparation, transport, reception and short- and long-term reintegration)
  10. Linking relief, rehabilitation and development (LRRD) including the rehabilitation of social and economical infrastructures and the strengthening of institutions, deemed necessary for the improvement of the minimal living - social - standards in post-crisis situation. Rehabilitation also includes economic measures permitting a long-term economical reintegration of crisis-affected populations.)
  11. Damage assessment and reconstruction planning (Post Conflict Needs Assessments, Post-Disaster Needs Assessments)
  12. Post-conflict transition plans, including employment generation, transitional justice and security measures and Security Sector Reform
  13. Logistical support to operations (including planning of complex missions, transport, provision of security, telecommunications)
  14. Disaster preparedness (natural and man-made)
  15. Civil protection
  16. Exploratory missions for EU Election Observation Missions